Introduction

This Privacy Policy outlines how VRSapients Cloud Accounting Services LLP (“we,” “us,” or “our”) collects, uses, and protects your personal information when you use our outsourced accounting services.

Information We Collect
  1. 1. Personal Information: Includes your name, email, phone number, company name, job title, and any information you provide through forms, emails, or calls.
  2. 2. Financial Data: Includes bank statements, transaction records, invoices, tax forms, and other financial documents shared with us for service purposes.
  3. 3. Usage Data: Automatically collected data like IP address, device type, browser type, and website interaction when you access our services.
  4. 4. Cookies: Used to improve website experience. You can manage cookie settings via your browser.
How We Use Your Information
  • – To deliver accounting, bookkeeping, and tax services.
  • – To communicate updates, reports, and service-related notices.
  • – To ensure compliance with applicable laws and regulations.
  • – To enhance service quality and user experience.
  •  
Your Rights

You may access, update, or request deletion of your personal data by contacting us directly.

Data Retention

We retain personal and financial data only as long as necessary to fulfill our services or comply with legal obligations.

Security

We implement industry-standard measures to protect your data but note no system is 100% secure.

Official Communication

All communication from us will come from our official domain (sapientsllp.com). Ignore any emails or messages from unauthorized sources.

Third-Party Links

Our website may include links to third-party sites. We are not responsible for their content or privacy practices.

Policy Updates

This policy may change periodically. Updates will be posted on our website.

Contact Us

For inquiries about this Privacy Policy, contact us at business@sapientsllp.com

LEGAL & COMPLIANCE

Privacy Policy

This page explains how VRSapients collects, uses, stores, and protects personal information when visitors browse the website, submit an enquiry, or engage with our accounting, bookkeeping, payroll, staffing, and advisory services.

Effective Date: April 9, 2026

Applies To: Website visitors, leads, and clients

Contact: business@sapientsllp.com

1. Introduction

VRSapients (“we”, “us”, or “our”) respects your privacy and is committed to handling your personal information responsibly. This Privacy Policy describes how we collect, use, disclose, store, and protect personal information when you visit our website, fill out a contact form, book a consultation, communicate with our team, or use our outsourced accounting and bookkeeping services.

By using this website or submitting information through it, you acknowledge that your information may be processed in line with this policy. If you do not agree with this policy, please do not provide personal information through the site.

2. The Information We Collect

We may collect personal information directly from you, automatically through the website, and during service delivery.

a) Information you provide directly

  • Name
  • Email address
  • Phone number
  • Company name
  • Country or market served
  • Details shared in forms, emails, calls, or meetings

b) Service-related information

  1. Accounting and bookkeeping records you choose to share
  2. Payroll, transaction, reconciliation, and reporting data
  3. Project and workflow information needed to deliver services
  4. Support documents uploaded for review or execution

c) Information collected automatically

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and time spent on the site
  • Referral source and interaction data
  • Cookie and analytics data

3. Why We Use Your Information

We may use your information for the following business and operational purposes:

  • To respond to enquiries and follow up by email, phone, or SMS
  • To assess whether our services are a fit for your business
  • To deliver bookkeeping, accounting, payroll, staffing, cleanup, reporting, and advisory services
  • To manage onboarding, communication, documentation, and support
  • To improve our website, service quality, and user experience
  • To send relevant updates, marketing communications, or service notices where permitted by law
  • To maintain internal records and comply with applicable legal, tax, regulatory, or contractual obligations

Legal basis

Where required by applicable law, we rely on one or more of the following legal bases: your consent, performance of a contract, legitimate business interests, and compliance with legal obligations.

4. Cookies, Analytics, and Similar Technologies

We may use cookies and similar technologies to help the website function properly, understand visitor behavior, remember preferences, and improve marketing or analytics performance.

  1. – Essential cookies help core parts of the site function correctly.
  2. – Analytics tools help us understand page visits, engagement, and traffic sources.
  3. – Marketing or communication tools may support lead capture, follow-up, and campaign measurement.

You can manage cookies through your browser settings. If we use a cookie consent banner or related consent tool, your choices will apply where legally required.

5. How We Share Information

We do not sell your personal information. We may disclose information only where reasonably necessary, including to:

  1. – Our employees, contractors, and authorised team members involved in service delivery
  2. – Hosting, analytics, CRM, scheduling, communication, and productivity providers
  3. – Professional advisers such as accountants, auditors, insurers, compliance teams, or legal counsel
  4. – Regulatory, tax, law enforcement, or governmental authorities when required by law
  5. – A successor entity in the event of a merger, acquisition, restructuring, or business transfer

We aim to work only with service providers that use appropriate security and confidentiality protections.

6. Data Retention

We keep personal information only as long as reasonably necessary for the purposes described in this policy, including to provide services, manage communication, maintain records, resolve disputes, and comply with tax, accounting, legal, or regulatory obligations.

Retention periods vary depending on the nature of the information, the sensitivity of the data, the purpose for which it was collected, and any legal requirements that apply.

7. Data Security

We use reasonable administrative, technical, and organisational safeguards designed to protect personal information from unauthorised access, use, alteration, disclosure, or destruction. However, no method of data transmission or storage can be guaranteed to be completely secure, and we cannot guarantee absolute security.

8. Your Rights and Choices

Depending on your location and applicable law, you may have the right to:

  1. – Request access to the personal information we hold about you
  2. – Request correction of inaccurate or incomplete information
  3. – Request deletion of information, subject to legal or contractual limits
  4. – Object to or restrict certain types of processing
  5. – Withdraw consent where processing is based on consent
  6. – Opt out of marketing communications by using the unsubscribe option or contacting us directly
  7. – Lodge a complaint with a relevant data protection authority where applicable

9. International Data Transfers

Because VRSapients works with businesses across multiple countries, your personal information may be accessed, stored, or processed in jurisdictions other than your own. Where required, we take reasonable steps to ensure these transfers are handled in accordance with applicable law and appropriate safeguards.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our website, services, legal obligations, or operational practices. When we make updates, we will revise the effective date shown at the top of this page.

12. Contact Us

If you have any questions, requests, or concerns about this Privacy Policy or our handling of personal information, you can contact us:

OFFICE

908, Homeland City, Udhana Magdalla Road, Vesu, Surat – 395007, India

EMAIL

business@sapientsllp.com

PHONE

+1 3159612217

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