Ecommerce Accounting Specialists - Shopify ✦ Amazon ✦ Walmart ✦ Etsy ✦ WooCommerce
Shopify payouts not matching your bank? Amazon FBA fees eating your margins? We reconcile every channel — every month.
✦ Books delivered within 36 hours of month-end. Multi-channel reconciliation included. ✦
Trusted by 200+ Businesses Across Multiple Industries Worldwide
Certified Accounting Partners
Platform
What We Handle
Shopify payouts not matching your bank? Amazon FBA fees eating your margins? We reconcile every channel — every month.
Shopify
✦ Payout reconciliation ✦ Returns ✦ App fees ✦ Margin reporting
Amazon
✦ Settlement reconciliation ✦ FBA fees ✦ COGS per ASIN ✦ Reimbursements
Walmart
✦ Marketplace fees ✦ Fulfilment tracking ✦ Settlement matching
WooCommerce
✦ Payment gateway sync ✦ Order-level COGS ✦ Plugin fee tracking
TikTok Shop
✦ Payout matching ✦ Creator fee tracking ✦ Channel P&L
Etsy
✦ Transaction fees ✦ Payments reconciliation ✦ Seasonal reporting
Stripe
✦ Payout reconciliation ✦ Dispute tracking ✦ Fee breakdown
PayPal
✦ Settlement matching ✦ Refund tracking ✦ Currency reconciliation
Square
✦ POS reconciliation ✦ Daily deposit matching ·✦Fee tracking
Seller Type
Which Type of Ecommerce Seller Are You?
Your platform and growth stage define your accounting complexity. Find yourself below.
Seller Channel
❌
Amazon FBA & FBM
Settlement reports don't match, FBA fees untracked, nexus exposure growing
❌
Shopify & DTC
Payouts lumped as one line, COGS unknown, chargebacks unreconciled
❌
Multi-Channel (3+ Platforms)
Three platforms, three payout schedules, zero consolidated view
❌
Walmart & Marketplace
Fulfilment fees eating margins, settlements never matched
❌
Etsy & Handmade
Listing fees, transaction fees, seasonal spikes — all untracked
Growth Stage
❌
Just Launched
No clean books, no COGS tracking, no sales tax setup
❌
Scaling Fast
Multi-channel chaos, inventory accounting breaking down
❌
Established Seller
Need SKU-level profitability, investor-ready financials, multi-entity structure
❌
Brand with Retail + Online
Two revenue worlds, one messy set of books
FINANCIAL CHAOS
Why Ecommerce Accounting Gets Out of Control Fast
Every platform pays differently. Fees differently. Reports differently. Your books shouldn't look like a guessing game.
- 64% of ecommerce sellers operate across 2 or more channels — each one a separate payout schedule, fee structure, and reconciliation problem.
- 48% of active sellers are running 3+ channels simultaneously — and most are managing their books through manual processes.
- $890 Billion in goods returned by US consumers in 2026 alone — most sellers have no idea what those returns are doing to their actual margins.
- 15 Hours the average accountant spends reconstructing ecommerce data that already exists — because it was never reconciled correctly in the first place.
- Most Sellers Don't Know Which One They're Doing Overbilling creates audit risk. Underbilling kills cash flow. Your books shouldn't be a guessing game.
- Stat 6 Every New Channel = A New Problem New fee structure. New payout cycle. New reconciliation surface. Most sellers add channels without ever fixing the books underneath.
Your channels are growing. Your accounting complexity is multiplying. And most sellers are flying blind.
CHANNEL-BY-CHANNEL BREAKDOWN
We Handle the Accounting Complexity of Every Platform You Sell On
Click your platform — see exactly what we handle for that channel.
Amazon FBA
● Settlement report reconciliation
● FBA storage and fulfilment fee tracking
● COGS per ASIN
● Inventory reimbursement recovery
● Multi-state nexus from FBA warehouses
Shopify
● Payout reconciliation
● Shopify Payments vs PayPal vs Shop Pay
● Returns and chargebacks
● Shopify app fee tracking
● COGS and margin reporting per product
Walmart
● Marketplace fee reconciliation
● Walmart fulfilment fee tracking
● Settlement matching
● Multi-channel inventory sync
Etsy
● Listing fee and transaction fee tracking
● Etsy Payments reconciliation
● Seasonal income reporting
● COGS for handmade and sourced inventory
Multi-Channel
● Consolidated P&L across all platforms
● Channel-by-channel profitability breakdown
● Unified COGS tracking
● Single month-end close for all channels
WHAT WE HANDLE
What We Handle in Your Ecommerce Books Every Month
Every deliverable goes through your review before it reaches your client. You stay in control — we handle the production.
Multi-Channel Reconciliation
Every platform payout matched to bank deposits — zero unresolved differences
COGS Tracking
Accurate cost of goods sold per SKU, per channel — know your real margins
Inventory Accounting
FIFO or weighted average — IRS compliant, investor ready
Sales Tax Management
Nexus tracking, filing in all required states — zero penalties
Returns & Chargebacks
Every return and dispute recorded — margins stay accurate
Amazon Settlement Reconciliation
Every settlement matched — FBA fees, storage, reimbursements included
Cash Flow Reporting
Know exactly when payouts hit and how they affect working capital
Month-End Close
Books closed by the 5th — P&L, balance sheet, and channel breakdown delivered
GROWTH STAGE ROADMAP
Your Ecommerce Accounting Needs Change as You Scale — We Scale With You
Where you are today isn't where you'll be in 12 months. Here's what your books need at every stage.
We work with sellers at every stage — and we build the foundation at Stage 1 that makes Stage 3 possible.
01
Getting Clean
Revenue : $0 – $500K
Client work assigned to VRS via secure portal
02
Scaling
Revenue : $500K – $2M
Multi-channel reconciliation · Inventory accounting · Multi-state tax filing · Cash flow forecasting
03
Established
Revenue : $2M+
CFO-level reporting · SKU-level profitability · Multi-entity structure · Investor-ready financials
SOFTWARE INTEGRATION
We Integrate with Your Entire Ecommerce Tech Stack
Already on Shopify and QuickBooks? We step in and do the work — no migration, no disruption.
Don't see your platform? We work with 30+ construction and accounting tools. Ask us.
Accounting
QuickBooks
Xero
NetSuite
Zoho Books
Ecommerce Platforms
TaxSlayer Pro
Drake
Lacerte
ProConnect
UltraTax
Integration Tools
Karbon
Canopy
TaxDome
Jetpack
QuickBooks
CLIENTS STORIES
What Clients Say
We take great pride in the relationships we build with our clients. Here's what some of them have to say about their experience working with our team.
Erik
Founder, Professional Services Firm
Engaging VRSapients was a pivotal decision for our 8-year-old firm. They moved us from cash to accrual accounting in under a month, cleaning up 10 months of records. This transformation improved our financial clarity and boosted profitability. Their deep insights, beyond our prior bookkeeper, gave us tailored strategies and peace of mind. More than bookkeepers, VRSapients are trusted financial partners driving our growth.
Erik
Founder, Professional Services Firm
Engaging VRSapients was a pivotal decision for our 8-year-old firm. They moved us from cash to accrual accounting in under a month, cleaning up 10 months of records. This transformation improved our financial clarity and boosted profitability. Their deep insights, beyond our prior bookkeeper, gave us tailored strategies and peace of mind. More than bookkeepers, VRSapients are trusted financial partners driving our growth.
Erik
Founder, Professional Services Firm
Engaging VRSapients was a pivotal decision for our 8-year-old firm. They moved us from cash to accrual accounting in under a month, cleaning up 10 months of records. This transformation improved our financial clarity and boosted profitability. Their deep insights, beyond our prior bookkeeper, gave us tailored strategies and peace of mind. More than bookkeepers, VRSapients are trusted financial partners driving our growth.
Erik
Founder, Professional Services Firm
Engaging VRSapients was a pivotal decision for our 8-year-old firm. They moved us from cash to accrual accounting in under a month, cleaning up 10 months of records. This transformation improved our financial clarity and boosted profitability. Their deep insights, beyond our prior bookkeeper, gave us tailored strategies and peace of mind. More than bookkeepers, VRSapients are trusted financial partners driving our growth.
TRUSTED GROWTH PARTNER
Why Choose VRSapients
Finding a reliable team to manage your books can be a challenge. We make the process simple by offering high-level expertise and dedicated support. Here are the reasons we stand out as a trusted global partner
- Access to experts
Our Chartered Accountants and CPAs provide expert global financial guidance.
- Real estate specialization
Specialized accounting for property managers, landlords, and Airbnb rental hosts.
- Double-check quality contro
Our maker-checker process ensures 100% accurate and consistent financial records.
- Secure data systems
High-level security protocols keep your sensitive financial data fully protected.
- Dedicated personal support
Receive a dedicated account manager who understands your specific needs.
You receive clear financial snapshots and insights every month to help you understand your profit and make better business decisions.
Schedule a Free Consultation
Managing a business is much easier when your numbers are organized.
- Access to experts
Our Chartered Accountants and CPAs provide expert global financial guidance.
- Real estate specialization
Specialized accounting for property managers, landlords, and Airbnb rental hosts.
- Double-check quality contro
Our maker-checker process ensures 100% accurate and consistent financial records.
- Secure data systems
High-level security protocols keep your sensitive financial data fully protected.
- Dedicated personal support
Receive a dedicated account manager who understands your specific needs.
ACCURACY AT EVERY STEP
How We Work
Working with us is designed to be easy and transparent, so you always know the status of your books. This is the simple process we follow to manage your accounting from start to finish:
Discovery and Setup
We begin with a one-on-one consultation to discuss your financial challenges and business goals. This ensures we tailor our outsourced accounting services for business owners to fit specific industry and operational needs.
Data Integration
Our team manages your software migration and connects your accounts to modern cloud platforms. We integrate tools like AppFolio or Shopify to provide real-time visibility into your business health.
Categorization and Processing
We categorize every transaction, manage accounts payable, and track revenue daily. Our experts follow strict procedures to keep your books clean, organized, and perfectly ready for tax season at all times.
Multi-Level Quality Review
Every record undergoes a thorough review by our senior Chartered Accountants and CPAs. This double check ensures total accuracy, global compliance, and that your financials meet the highest professional standards.
Reporting and Insights
You receive clear monthly statements, including profit and loss reports and balance sheets. We deliver the accurate data you need to make confident decisions and drive long-term business growth.
YOUR QUESTIONS ANSWERED
Frequently Asked Questions
We know you might have questions about how our services work. Below you'll find a list of common questions that our clients often ask when they first start working with us.
What is the difference between bookkeeping and accounting?
Bookkeeping is the daily task of recording your transactions and receipts. It keeps your records up to date. Accounting takes that info to create reports and help you make business plans. We do both, so you always have a clear picture of your finances and your future goals.
Is it cheaper to outsource accounting?
Yes, outsourcing is usually much cheaper than hiring a full-time staff member. You do not have to pay for benefits, office space, or extra software. You only pay for the work you actually need. Our team gives you expert help while lowering your monthly expenses.
Is GDPR compliance mandatory?
Yes, it’s mandatory if you have any customers or users in the UK or Europe. These rules protect people and their private data. We make sure your systems follow these laws. This keeps your business safe from fines and shows your customers that you value their privacy.
At what stage does a company need a CFO?
Most companies need a CFO when they start growing fast or need help with big financial plans. If you’re struggling with cash flow or need advice on new investments, it’s time. We provide virtual CFO services to give you expert guidance at an affordable cost.
Can you transfer data from Xero to QuickBooks?
Yes, we can move all your data from Xero to QuickBooks for you. Our team makes sure that your history and balances are moved correctly. You don’t have to worry about losing any information. We handle the technical side so you can focus on running your business smoothly.
Have more questions? Contact our support
Partner with a team that delivers audit-ready financial records!
We make sure your books are always accurate and up to date. You’ll never have to scramble at the end of the year again. Connect with us to get your financial records in order right now!
VRSapients
908, Homeland City, Udhana Magdalla Road, Vesu, Surat, India -395007
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business@sapientsllp.com
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+1 315 9612217