BETTER VISIBILITY AHEAD
Expert Accounting Support for Multifamily Property
Get a clear picture of your rental income and expenses without spending hours doing the numbers yourself every single month.
Trusted by 200+ founders & business owners
We are
Certified in
WHAT NEEDS ATTENTION
The Problems You Face With Multifamily Property Accounting
Most of the time, you don’t realize how much disorganized accounting is actually costing you. These are the real problems we see every day and the practical solutions we put in place to get your books back on track.
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Multiple Properties, Messy Books
Separate and clean financial records are maintained for each of your properties to keep your entire portfolio organized and audit-ready.
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Security Deposits Mismanaged
All security deposits are tracked separately from your operating funds to keep you fully compliant and ready for tenant move-outs.
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Expenses Always Miscoded
Every maintenance and capital expense is correctly categorized by unit so your financial statements always reflect accurate and real numbers.
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Investor Reports Take Forever
Clean and organized investor reports are prepared quickly so your partners always get the financial updates they need without delays.
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Tax Records Always Scattered
We organize your financial records throughout the entire year so tax season is simple and every deduction gets properly captured.
77+
Multifamily Units Managed
98%
On-Time Month-End Close
35%
Average Reduction in Bookkeeping Costs
$0
IRS Penalties Across All Clients
EFFICIENCY YOU CAN FEEL
What Changes When We Take Over Your Books
A lot changes when your accounting is finally in the right hands. Not all at once, but steadily and consistently. Here is a side-by-side look at what your operation looks like before and after we step in.
The Challenge
Without VRSapients
With VRSapients
Cash flow visibility
You never really know if your portfolio is profitable until the year is already over.
A clear monthly cash flow picture across every property, every single month.
Bank reconciliation
Your books and bank account have not matched in months, and nobody has noticed.
Every account is reconciled on time so your numbers always reflect reality.
1099 preparation
Every January you struggle to figure out which vendors need a 1099.
Every vendor payment is tracked all year, so 1099s are ready without any digging.
Budget vs Actual
You set a budget at the start of the year and never look at it again.
Monthly budget vs actual reports show you exactly where overspending is happening.
Maintenance reserves
Your reserve fund sits in an account, but you have no idea if it is enough.
Reserve balances are tracked and reported monthly, so you are never caught off guard.
THE DELIVERABLES
What’s Included in Your Multifamily Property Accounting Services
We work across every area of multifamily accounting from daily bookkeeping to year-end reporting. Everything is handled in one place, so you’re not piecing together work from multiple people or trying to fill the gaps yourself.
- Property-Level Bookkeeping & General Ledger Management
Daily transaction recording, general ledger maintenance, chart of accounts setup and management, property-level bookkeeping, portfolio-level bookkeeping, journal entry posting, accrual accounting adjustments, revenue recognition, expense categorization, month-end closing, year-end closing support, intercompany accounting, fixed asset recording, depreciation tracking support
- Accounts Payable (AP) Management
Vendor invoice processing, invoice coding, purchase order matching, utility bill processing, approval workflow management, payment scheduling, check processing, ACH payment processing, vendor statement reconciliation, vendor ledger maintenance, vendor onboarding support, 1099 preparation support, AP aging reports
- Accounts Payable (AP) Management
Vendor invoice processing, invoice coding, purchase order matching, utility bill processing, approval workflow management, payment scheduling, check processing, ACH payment processing, vendor statement reconciliation, vendor ledger maintenance, vendor onboarding support, 1099 preparation support, AP aging reports
- Bank & Cash Reconciliation
Operating account reconciliation, trust account reconciliation, security deposit account reconciliation, escrow account reconciliation, credit card reconciliation, cash balance verification, deposit reconciliation, payment reconciliation, unidentified transaction resolution, outstanding check review
- Financial Reporting
Profit & loss statement, balance sheet, cash flow statement, general ledger detail report, trial balance, bank reconciliation reports, rent roll report, occupancy report, vacancy report, delinquency report, lease expiration report, security deposit report, budget vs actual report, NOI analysis, revenue analysis, expense analysis, variance analysis, property performance dashboard
- Owner & Investor Reporting
Monthly owner reports, quarterly owner reports, investor reporting packages, capital account tracking, equity tracking, distribution calculations, owner draw schedules, partnership reporting, asset performance summaries, portfolio performance reporting, investor-ready financial statements
- Budgeting & Forecasting
Annual operating budgets, property-level budgets, portfolio-level budgets, budget preparation, budget monitoring, forecast revisions, cash flow forecasting, capital expenditure forecasting, variance analysis, scenario planning
- Security Deposit Accounting
Security deposit ledger maintenance, deposit account reconciliation, deposit refund calculations, deposit compliance reporting, escrow balance verification, tenant deposit tracking, deposit liability reporting
- CAM & Expense Reconciliation
CAM reconciliation, expense allocation calculations, tenant charge-back accounting, utility allocation reconciliation, recoverable expense tracking, year-end CAM true-up statements, common area cost allocation
- Month-End Close Management
Month-end close checklist execution, journal entry review, accrual posting, reconciliation review, financial package preparation, closing schedules, management review reports
- Audit & Tax Preparation Support
Audit-ready financials, audit schedules, supporting documentation packages, general ledger review, trial balance preparation, 1099 support, tax package preparation, CPA coordination
Our Software Expertise
🎖️ ISO 27001 certified, GDPR compliant
🎛️ Role-based access control
🔒 Full audit trail, encrypted at rest and in transit
SUCCESS STORIES DELIVERED
Case Study
Our success is tied directly to the growth and stability of the businesses we support every day. These case studies offer a detailed look at how we help our clients succeed. See how we can support your business goals below.
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Stay informed with our expert tips on financial management and industry trends. Read through our latest posts to learn more about the best practices in our industry.
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Stay informed with our expert tips on financial management and industry trends. Read through our latest posts to learn more about the best practices in our industry.
View Story →
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Stay informed with our expert tips on financial management and industry trends. Read through our latest posts to learn more about the best practices in our industry.
View Story →
Why Choose VRSapients
Finding a reliable team to manage your books can be a challenge. We make the process simple by offering high-level expertise and dedicated support. Here are the reasons we stand out as a trusted global partner
- Access to experts
Our Chartered Accountants and CPAs provide expert global financial guidance.
- Real estate specialization
Specialized accounting for property managers, landlords, and Airbnb rental hosts.
- Double-check quality contro
Our maker-checker process ensures 100% accurate and consistent financial records.
- Secure data systems
High-level security protocols keep your sensitive financial data fully protected.
- Dedicated personal support
Receive a dedicated account manager who understands your specific needs.
You receive clear financial snapshots and insights every month to help you understand your profit and make better business decisions.
Schedule a Free Consultation
Managing a business is much easier when your numbers are organized.
How We Work
Working with us is designed to be easy and transparent, so you always know the status of your books. This is the simple process we follow to manage your accounting from start to finish:
Data Collection and Transaction Import
Every bank transaction, rent payment, and vendor invoice is imported, carefully reviewed, and fully organized so the month starts clean.
Categorization and Expense Coding
Every income source and expense is categorized by property and unit, so your books always reflect accurate and reliable numbers.
Bank Reconciliation and Ledger Review
Every bank account and credit card is reconciled against your general ledger so nothing is ever missed or left unmatched.
Reporting and Financial Snapshot
A clean profit and loss report is carefully prepared for each property, along with your monthly budget versus actual comparison.
