E-commerce Accounting – Case Study 3

Client Profile

In this E-commerce Accounting Case Study, VRSapients partnered with a US-based DTC e-commerce brand selling consumer products through Shopify and Amazon (FBA & FBM).

As sales volume increased across platforms, the client struggled to manage multi-channel sales data, marketplace fees, refunds, and inventory costs. Financial records were maintained manually, leading to inconsistencies and delayed reporting.

The client approached VRSapients to clean up historical books and implement a structured, scalable accounting system.

Overview

The client required a complete clean-up and catch-up of multi-channel e-commerce accounting to ensure accurate financial statements and smooth coordination with their CPA.

They also needed ongoing monthly bookkeeping, channel-wise profitability reports, and a repeatable month-end close process.

The primary goal was to establish a reliable e-commerce accounting framework that provided financial clarity and supported growth.

Challenges

Before working with VRSapients, the client faced the following issues:

  • Difficulty reconciling Shopify and Amazon payouts

  • No clear separation of gross sales, refunds, and platform fees

  • Inaccurate COGS and inventory tracking

  • Heavy reliance on spreadsheets

  • Delayed month-end closings and tax prep issues

Solutions Implemented by VRSapients

  • Reorganized QuickBooks Online for e-commerce accounting

  • Set up channel-wise tracking using Classes

  • Reconciled sales platforms with bank and payment processor deposits

  • Implemented accurate COGS and inventory accounting

  • Established a standardized month-end close process

Key Achievements

  • Accurate multi-channel financials

  • Clear visibility into Shopify vs Amazon profitability

  • Reduced CPA communication time

  • Faster and error-free month-end closes

  • Scalable accounting setup for new products and channels

Conclusion

This case study demonstrates how VRSapients helps e-commerce brands streamline complex multi-channel accounting into a clean, scalable system that supports long-term growth.

Struggling with Shopify and Amazon Accounting?

VRSapients helps e-commerce brands reconcile multi-channel payouts, track true profitability by platform, and maintain clean, CPA-ready books as they scale.
Talk to an E-commerce Accounting Expert